You know you’ve done it … received an email and then copied (CC’d) everyone in your contact list of the latest “get rich”, “sick child”, “lost inheritance”, “help us get our money into the United States”, “the latest email virus going around”, “how to save gas”, “toxic fumes in new cars” and a host of other things that clog up your and your friends (after you send it to them!) email inboxes!
A little pre-sending investigation can usually help you decide if you REALLY want to forward this to everyone or not. Go to http://www.snopes.com/ and enter just a small part of the email subject in the search box and you will likely see that there MIGHT be some truth in the email you are about to forward to over 100 people, but more than likely you will find it is rife with errors and misinformation. Imagine how much better you would feel NOT sending out that to all your friends (and doing so may cause them to become you “ex-friends”!).
And IF you then decide to send it, by all means DON’T CC everyone! BCC them! Why? … read on!
What is CC and what is BCC you ask?
CC – Carbon Copy
BCC – Blind Carbon Copy
When to use CC vs BCC?
CC: Well let’s say you are working with a group on a project at work. When you send an email to “John” on your team and then CC the rest of the team, you are communicating to John that you want him to do or know something. The CC is to let everyone on the team know that John is taking care of the particular request you have made. John, and everyone in the CC list, will know who got a copy of the message.
BCC: Now let’s take the same scenario and send John and email and BCC the team. Now, everyone gets a copy of the email but it looks like it was sent to JUST THEM adn John … not a long list of people!
I usually send an email to one person and CC others. What I am communicating is that I expect a response or action from the person I sent the email to. The people CC’d inthe lsit is just information so they know I am “doing my job”. If I need to let someone know, but not the person I am sending the email to, I use BCC. For example, if someone asks me for a persons email address, I will reply that I don;t normally give out someones address without asking them permission first. I woudl replay to the person making the request and BCC the person they are asking the email address for. That way, I am answering the person who is asking for the email and also letting the person know someone was aslking for their email address.
How’s all this related tp Security?
Sending emails to your friends and associates by BCC does not expose their address to the rest of your list. There are a couple of issues in using BCC to keep in mind:
Privacy: By sending BCC, you are hiding your recipients’ email addresses and not exposing them to everyone else. When a message isn’t BCC’d, everyone sees the response when someone “replies to all”, and you get this never-ending deluge of emails (usually about something you don’t in the least care about). By putting your recipients in BCC you do eliminate that problem. In essence you are keeping your list of recipients confidential. It is not perfect but is the best we have.
R-E-S-P-E-C-T: In our most intrusive world, it has become more and more important to have good manners and respect your friends and associates. CCing them opens their addresses to being harvested by others (read SPAMMERS here!) Encourage your friends to use BCC as the address you protect may be your own.
And one last note, if you need to reply and there are lots of people CC’d on the email, think before you send: Do you really want everyone to see the response? It’s often far better etiquette to simply choose “Reply” (as opposed to “Reply All”), and have the response go to the sender, not everyone copied. Or, just copy the people you want to have see the response.
Some people joke about the “Bedside Baptists” who attend the “Chapel of the Tube” on Sunday mornings. But it’s more than a joke. Many people refuse to get near a church unless their nephew is playing the role of a sheep in the Christmas pageant! They claim they can get more out of a walk in the woods than from the typical sermon.